New Feature: Restricting Which People Can Create Tags

If you're an administrator on a large Noko account, you already know exactly what I'm talking about. Your team accidentally creates new tags all. the. time.

Whether it's a simple mistake like using the #emails tag instead of #email, or something a little more complicated like getting halfway through typing the hashtag "permissions" and hitting enter. Embarrassing yet fabulous... #perm

Here are some other hilarious accidental tags straight out of the Noko internal account:

tag - boucnes tag - insrance tag - meetng tag - meetning
misspelled tags

We're happy to announce tag restrictions for teams!

Restricting which people can create tags

Noko defaults to allowing all users create new tags. This works well for many customers, but if you have a large account you might want to let people choose from a pre-configured list of tags instead. Noko has a configuration option that allows you to do just that!

To customize permissions, you need to be the Account Owner.

To restrict which permission levels can create and manage (edit, merge and delete) tags:

  1. Click Plans & Billing in the green navigation sidebar.
  2. Click Account Settings.
  3. In the Customize Permissions section, choose which permission levels are allowed to create tags.
  4. Scroll down to the end of the page and click Save settings.

What happens when a person not allowed to create tags tries to save new tags?

First off, we warn users that tags aren't known when filling out the tags and description field. The tag itself is highlighted red and there's a warning message that new tags can't be created.

When saving and there's still unknown tags in the description, Noko will alert the person trying to use new tags and ask them to either edit their entry, or to have the tags replaced with plain text.

When tags are replaced with plain text, the hash (#) sign is stripped.

And here you go—take that, misspelled tags!

Noko Time Tracking Software built for teams

Are you spending more time managing your business than actually getting work done?

Your job title isn't “Chief Executive Time Tracker.” You have a team to manage, a business to run.
Let Noko take away the worry & hassle of time tracking.

Try It Free for 30 Days

Don't worry, there's no long-term contract and you can cancel or change your plan at any time.